email manager pro ~ send a message to your mailing list

You may have an existing list of email addresses that you wish to add to your mailing list database, it’s simple to do. If you have a large number, please send them to me in a word or excel file so I can import them for you. If it's just handful, you can do this manually.

1. Log in to Email Manager Pro
2. Click on the Newsletters icon.
3. Click Create A Newsletter
4. Type a Subject in the box provided.
5. If you would like an email to notify you when the mail out is complete, put a tick in the box next to Send Delivery Report To Mailbox.
6. Recipients should be left at Active Subscribers
7. If you have more than one Mailing List, the Groups field will appear. Hold down the control key and click on the group/s that you wish to send this message to.
8. Send Using will remain the same - there's only one option.
9. Use Template - chances are there's only one. Use the drop down box to find the template with your business name on it. If we have designed more than one for you, choose the one you want.
10. Click the NEXT STEP button
11. Text Version - please provide the text of your email. Feel free to copy and paste from Microsoft Word. Bear in mind that all formatting will be lost. YOU MUST PUT INFORMATION IN THIS SECTION. Not everyone will get the HTML version and you can't ignore the people who want to just read plain text emails.
12. HTML Header - leave it blank unless we have provided you with information
13. HTML CSS style - leave it blank unless we have provided you with information
14. In the box at the bottom, type in your email. The tools that look like those in Microsoft Word are for formatting. Feel free to copy and paste from Microsoft Word, your formatting will stay in tact. Reminder: if you use fonts that are not installed on other people's machines, they will see Times New Roman. Stick to the basics.
    Word of warning here:
    • Stay clear of the Tahoma font, it's not installed on everyone's computer.
    • If you hit the enter key to create a space, also push the space bar so there's something in that space, otherwise the system ignores it.
    • Please note, these little programs that emulate Microsoft Word and format text are nowhere near as powerful as Microsoft Word, and they do not always render formatting exactly the way you choose. If you need absolute formatting perfection, contact us for an alternative option or have us format your newsletters for you. Also, different email programs will render the text differently. THIS IS NOT AN EXACT SCIENCE!!
15. To link to a web page - First, open your web browser and copy the full website address you want to link to (including the http:// or it won't work). Click on the image you wish to link to or highlight the text you wish to link, click the link icon, paste the website address in the URL box. Click OK.
16. To insert an image, click on the IMAGE icon in the tool bar. A Window will pop up on your screen. If you have a pop up blocker on, turn it off. They may save you from seeing the odd advertisement, but they will cause you untold other problems while surfing the web. They are a nuisance. (If you don't want to insert an image, skip steps 15 & 16)
17. 
    You should now see this POP UP window. Click on the Browse... button to find the image on your computer. (Please note, the image must already be shrunk down to the size you need it in an image editing program. It is also a good idea to optimise it so the email doesn't take too long to download at the users end.) Once you have chosen the image, click the Upload button. Once you see the image in place of where it says 'No Images Found' above, click on the image to insert it in to the message then click OK.
18. Once you have inserted your image (if you chose to) click the NEXT STEP button.
19. If you wish to Attach a File to the message, click the envolope with a paperclip attached icon. To attach a new file, click the Browse button to find the file on your computer then click the Attach File button to attach the file. Note: don't attach anything large, and don't attach anything people can't open at the other end, including Microsoft Word, Excel or Publisher files. Convert these in to PDF files first (ask us if you don' t know how). To attach a file that has already been uploaded previously, simply click on it's name in the list.
20. To add extra files or to delete an attachment, use the + and - icons.
21. Click SAVE. You have now created your mailing list message, but you have not sent it. Note: this mailing list message is now stored and can be sent or resent at a later date.
22. You should now be on the ACTIVE NEWSLETTERS screen. If you're not (because you created your message earlier), you can find it by clicking on Newsletters from the main menu then Newsletters again in the sub menu on the right hand side.
23. There are 4 buttons underneath your newsletter/mailing list message. Mail Me sends a copy to the list owner only - a good idea to make sure it looks like you want it to. Mail All sends it to the mailing list. Properties lets you go in and make changes. Delete, as it states, deletes the message.

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